Choosing the Right Ink for Forms: Why Black Ink is Best

This article explains the importance of using black ink when filling out applications, official documents, and other forms. It discusses the reasons behind the preference for black ink and provides guidance on when it might be acceptable to use blue ink.

The History of Ink and Official Documents

In the 18th century, ink used for official documents was derived from the ink of squid, which they used as a defense mechanism by releasing a cloud of blue ink. However, over time, this ink began to fade and signatures would disappear. In response, black ink was developed and became the preferred choice for special documents like wills and mortgage papers. Even solicitors prefer documents signed with black ink, typically using either a fountain pen or a Biro-type pen.

The Case for Black Ink

Black ink is recommended for several reasons. Firstly, it is more professional and easier to read. Many official documents and forms specify the use of black ink because it scans better and maintains a uniform appearance. Additionally, black ink contains pigments that make it more durable over time, ensuring that the writing remains legible even after extended periods. This is particularly important for documents that need to be retained for an extended time.

Red ink, on the other hand, fades faster than both blue and black ink. It often disappears completely after a few years, making it unsuitable for official records that need to be kept long-term. Blue ink, while still commonly used, can also fade, though typically at a slower rate than red. Therefore, if you have the option, black ink is the safest and most reliable choice.

Guidelines and Recommendations

While black ink is generally the best choice, there may be instances where blue ink is acceptable. If the instructions for the application specifically mention the use of blue ink, you should follow those guidelines. However, if no specific ink color is mentioned, it is best practice to use black ink to ensure that your application is clear, professional, and can be scanned and copied accurately.

For example, back in the days of signing off on house sales, some lawyers preferred blue ink to prevent signatures from showing up on Xerox copies. However, modern copiers and scanners can handle both blue and black ink equally well, making black ink the preferred choice now.

It's also worth noting that some documents specifically require a certain ink color. If such a requirement exists, it is crucial to follow it. As a general rule, though, if you are unsure, sticking with black ink is the safest bet.

Conclusion

In summary, while blue ink might be acceptable in certain situations, black ink stands out as the best choice for official documents and applications. It is professional, durable, and ensures that your writing remains legible for years to come. Always check for specific instructions or guidelines, but in the absence of them, opting for black ink is a reliable and safe decision.